The Budget Analyst is part of the Facilities Business Operations Center (BOC) at Vanderbilt University and is a key individual contributor responsible for construction accounting including but not limited to reviewing lien waivers, contracts, accounts payable, accounts receivable, and owner billing for capital and renovation projects. Reporting directly to the Director of Finance-Administration, Facilities Services , the Budget Analyst interacts regularly with all BOC, Campus Planning & Construction (CPC) project managers, with other partners across campus, as well as external vendors.
The Budget Analyst will be responsible for reviewing monthly AIA G702 pay applications submitted by various Construction Management (CM) firms on various projects. This position is also responsible for reconciling owner purchase orders and ensuring compliance with contract terms specific to each project. This position will be the point person for invoicing questions on capital and renovation projects. The Budget Analyst will work collaboratively with the entire Facilities team to ensure pay applications and invoices are submitted accurately and in accordance with the underlying contract.
Duties and Responsibilities
Pay application auditing
- Become familiar with the financial aspects of project contracts
- Review and verify the G702 calculations (including previously billed), labor burden, time sheets, change orders, general conditions, retainage, escrow balances, owner purchases, CM reimbursable expenses, CM fee, and CM overhead details on each pay application
- Investigate variances and discrepancies by working directly with the CM firm via eBuilder
- Coordinate with Project Managers to verify their final review and subsequent payment of each pay application.
- Follow up with Project Manager to ensure information is returned in a timely manner
- Work with each Project Manager as needed to ensure timely Owner billings and payments
- Serve as liaison with external pay application auditors, as needed
- Ensures contracts are consistently administered regarding financial compliance in accordance with laws regulations, rules, policies, procedures, and best business practices
- Develops and manages a system for capturing lessons learned from internal and external audits.
- Establishes, manages, and facilitates a system for appropriately communicating those lessons learned throughout the division.
- Completes monthly project reconciliations between eBuilder and Oracle.
- Maintains an extensive understanding of institutional and departmental policies, especially regarding University capitalization policy.
- Assists project managers with eBuilder process flow to Oracle, including troubleshooting, continuing education, and other assistance.
- Bachelor’s degree from an accredited institution of higher education is required , preferably in finance or accounting.
- Experience in capital and renovation projects, and higher education is strongly preferred .
- Strong computer skills specifically in Microsoft Office, Oracle, and eBuilder is highly desired .
- Strong interpersonal skills including the ability to work effectively with a wide range of constituencies in a diverse community is highly desired.
- Strong organizational skills is highly desired.
- Ability to perform complex tasks and to prioritize multiple projects.
- Ability to make administrative/procedural decisions and judgments.
- Ability to communicate effectively both orally and in written format.
Commitment to Equity, Diversity, and Inclusion
At Vanderbilt University, we are intentional about and assume accountability for fostering advancement and respect for equity, diversity, and inclusion for all students, faculty, and staff. Our commitment to diversity makes us who we are. We have created a community that celebrates differences and lets individuality thrive. As part of this commitment, we actively value diversity in our workplace and learning environments as we seek to take advantage of the rich backgrounds and abilities of everyone. The diverse voices of Vanderbilt represent an invaluable resource for the University in its efforts to fulfill its mission and strive to be an example of excellence in higher education.
Vanderbilt University is an equal opportunity, affirmative action employer. Women, minorities, people with disabilities, and protected veterans are encouraged to apply.
Please note, all candidates selected for an offer of employment are subject to pre-employment background checks, which may include but are not limited to, based on the role for which they have been selected: criminal history, education verification, social media review, motor vehicle records, credit history, and professional license verification.