University Program Specialist
Job Description
Posting Number
PG193982SPInternal Recruitment
NoWorking Title
University Program SpecialistAnticipated Hiring Range
48,000 - 53,000Work Schedule
Hybrid/flexible work arrangements are possible, standard office hours are Monday – Friday, 8-5, with occasional evenings.Job Location
Raleigh, NCDepartment
Engineering-Academic AffairsAbout the Department
The Office of Academic Affairs seeks to enrich the academic success, engagement, opportunities, and skills of undergraduate students in the College of Engineering at NC State University by supporting a diverse learning environment that is respectful of 21st-century engineering challenges. We promote the engineering profession and an understanding of engineering concepts and habits of mind among a broad set of constituents.
Essential Job Duties
The University Program Specialist supports the High-Impact Educational Experience (HIEE) team and reports to the director. The primary objectives are to manage the administrative aspects of the NC State Engineering Career Fair, Engineering Ambassador Program, and other high-impact student initiatives as assigned in the College of Engineering at NC State University.
This is a dynamic role that involves coordinating and enhancing career development and high- impact experiences for students within the engineering discipline in one of the largest colleges on campus. This position leads the organization of bi-annual multiple-day career fairs, manages programmatic initiatives for the Engineering Ambassadors, and fosters partnerships to facilitate meaningful high-impact experiences and student engagement opportunities.
This is a dynamic role that involves coordinating and enhancing career development and high- impact experiences for students within the engineering discipline in one of the largest colleges on campus. This position leads the organization of bi-annual multiple-day career fairs, manages programmatic initiatives for the Engineering Ambassadors, and fosters partnerships to facilitate meaningful high-impact experiences and student engagement opportunities.
Essential Job Duties:
- Plan, organize, and execute successful engineering career fairs, connecting students with employers to facilitate internship and job opportunities
- Responsible for overall hiring, training, coordination, and evaluation of student workers by carrying out supervisory responsibilities following university, college, and departmental policies and procedures
- Administer and manage the Engineering Ambassador Program and ongoing development of engineering ambassadors to serve as representatives of the engineering community
- Provide guidance and support to engineering students in navigating career development
resources, including resume building, interview preparation, and networking strategies - Cultivate and maintain collaborative relationships with campus and industry partners in
support of HIEE objectives - Consult with the Strategic Marketing and Planning Manager to develop marketing
strategies promoting the engineering career fair and the engineering ambassador
program to increase awareness and participation among students and employers - Implement and maintain communication plans and marketing strategies including online
content, event apps, signage, and other promotional materials - Order and maintain an inventory of supplies for the NC State Engineering Career Fairs
and Engineering Ambassador Program - Collect and analyze data related to career fair participation, student engagement, and
post-graduation outcomes to assess the effectiveness of programs and inform
improvements - Contribute to the overall success of the Office of Academic Affairs in the College of
Engineering by serving on relevant university, college, and department committees, and
performing other duties as assigned by the supervisor
Minimum Experience/Education
Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Commitment to working in a collaborative and inclusive environment
- Ability to exercise good judgment, discretion, and integrity
- Excellent interpersonal and communication skills, with the ability to engage effectively with students, faculty, and industry professionals
- Strong organizational and program management skills
- Understand and effectively use Microsoft applications (Word, Excel, PowerPoint) and similar Google applications in addition to Adobe Acrobat/Fox-it
- Ability to work quickly with acute attention to detail when under pressure to meet deadlines
- A highly motivated self-starter able to work independently as well as in a team environment
- Nimbleness to adapt to operational and work schedule changes as needed
- Experience in program coordination, event planning, or career services within a higher education setting
- Demonstrated ability to implement and maintain communication plans and marketing strategies
- Familiarity with WordPress and PeopleSoft
- Familiarity with the engineering disciplines and a strong understanding of the needs and expectations of engineering students
Preferred Qualifications
Previous professional experience in event planning or student program administration
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
05/09/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
05/16/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
In addition to the application, candidates should attach a cover letter, CV/resume, and contact information for three professional references.
Position Number
00100254Position Type
SHRAPosition Classification Band Title
University Program SpecialistPosition Classification Band Level
JourneyPosition Classification Salary Range
$ 36,381 - $ 91,526Salary Grade Equivalency
GN11Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
143201 - Engineering-Academic AffairsAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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